It can also help increase the likelihood that they pay the invoice soon, as you're establishing that you're taking notice of the late payment and are taking action to receive it. This ensures your client that you're available and willing to speak about any issues they may have with the invoice. You can also mention that you may follow up with a phone call later. Add your availability to answer questionsĬonsider ending your letter by expressing your availability to answer questions or discuss the invoice. Whichever method you choose to use, be sure to send the invoice as a PDF file so the client can view it properly. This may save you time and effort, as you don't need to send an additional reply if the client wants the invoice. You can also include the invoice and reference it. It's helpful to offer to resend the invoice in case your client has misplaced the original copy. Related: How To Write an Invoice in 9 Steps 3. Providing this information can help your clients search their records and shares proof of the overdue payment. Consider including the invoice number, the date you originally sent it and the due date for the invoice. Provide specific details about the invoiceīe sure to include specific details about the invoice, as your client may need a reminder. Using this phrasing can help ensure the client doesn't feel defensive or embarrassed about the late payment, as they might if you use phrasing that places blame on them. I'm writing to inform you I have yet to receive the payment for my last invoice. For example, you could write something like this: Try to use phrasing that frames you, the invoice or the overdue payment as the subject of the sentence, not the client. When informing clients of upcoming or overdue payments, consider using professional and friendly language. Then, clearly state why you're contacting them. Start your letter by addressing them by name and with a polite greeting. Related: How To Get Clients To Pay You (With Tips) How to write an overdue invoice letterįollow these steps in order to write and send an overdue invoice letter: 1. Emails are typically faster and provide documentation of the overdue payment. Professionals usually send overdue invoice letters in the form of emails, but you may also send a physical letter or call your client instead of writing a letter. You may need to send an overdue invoice letter if you work on a contract or freelance basis. What is an overdue invoice letter?Īn overdue invoice letter is a type of email that professionals send to remind a client of a past due payment. In this article, we discuss what an overdue invoice letter is and share steps and tips to help you write and send overdue invoice letters to your clients. Because of this, it's beneficial to know how to send an overdue invoice letter to receive the compensation you're owed. If you're working on a contract basis, you might encounter a client who misses the due date for an invoice. Contractors, freelancers and other professionals use invoices to request payment and send details about financial transactions.
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